Tips – Debits and Credits
Total Office Manager does not use the terms Credit and Debit very much. We have provided this topic as a reference for those of you who need to know more about this subject.
When you deposit money in the bank, the cashier will tell you “I’ll credit your account.” From that experience, most people assume that cash is a credit, and so credits are good. That is further reinforced when reductions in the accounts are referred to as debits. Besides, if you remove the “i” from debit, you get “debt.” So, debits are bad.
Unfortunately, the conditioning we receive at the bank is causing real confusion in the accounting class. Why? Because in accounting we understand that the bank account is a debit account, and that debts are credit accounts – the opposite of what most people expect.
In fact, debits and credits are neither good nor bad. Each transaction, whether it be a good transaction (deposits), or a bad transaction (bills) has both a debit and an equal credit. That’s why they call it “double-entry accounting.” When the cashier is telling you he or she will “credit your account”, they are also entering a debit for the same amount that they are not telling you about. The same is true for the debits to your account – there is also a credit being made at the same time.
The best way to understand debits and credits is to identify two components of each transaction: 1) what did you get; and, 2) where did it come from. The debit is what you got, and the credit is the source of the item you received. For instance, let’s imagine that you purchase a computer with your credit card. Since the computer is what you received it’s going to result in a debit to the asset account for your computer. The credit will be applied to the credit card liability account for the same amount.
The banks tend to confuse us because they are telling us the entry to their liability account. When you deposit money in the bank, their liability to you increases. Since liabilities are credit accounts, they are crediting our account. When they reduce their liability to us, they are debiting their liability account.
Quick Tips on Credits and Debits
- To increase an asset account, debit it
- To decrease an asset account, credit it
- To increase a liability or equity account, credit it.
- To decrease a liability or equity account, debit it.
- To record expenses, debit an expense account .
- To increase Accumulated Depreciation, credit it.
- There is no exception to the rule that debits must equal credits Debit is often abbreviated as “Dr.” and credit as “Cr.”
- Credits increase income, liability, and fund accounts and reduce asset and expense accounts
- Debits increase expense and asset accounts and reduce income and liability accounts
- When recording expense transaction, the word “charge” is often used in place of the word “debit.”
- A Credit increases sales, income, liability, equity, and accumulated depreciation accounts. Credits decrease expense and asset accounts.
- A Debit increases expense and asset accounts. A Debit reduces sales, income, liability, equity, and accumulated depreciation accounts.
An account which offsets another account. A contra-asset account has a credit balance and offsets the debit balance of the corresponding asset. A contra-liability account has a debit balance and offsets the credit balance of the corresponding liability.
Bad Debt is an example of a “contra-account.” The notion that the account is an income account that is expected to hold a balance opposite to what is normally expected, to counteract the balance in another income account. Accumulated Depreciation, used to diminish the value of an asset over time, is another example of a contra-account.