Total Office Manager Update
Release Notes for Version 25.12.1700
Release Date: 12/23/2025 (rolling release)
Thank you for trusting Aptora Corporation with your business management software. We appreciate your feedback and support.
Database Update
This update requires an update to your database. This will require that all users log out of the software program so that the update can run. Once the update has run and the first user logs in, other users will be able to log back into the program in prior versions without being required to update. This update will take anywhere from 15 seconds to 5 minutes depending on the database size.
Enhancements/Modifications
The following contains feature requests submitted by users like you:
1.Journal Entry: When making a journal entry, the program has not allowed users to mix asset accounts and liability accounts in one entry. That is a best practice and we still recommend that the two appear on separate journal entries. We have removed that restriction and it is now allowed.
2.Employee Time Sheet: We are reintroducing the feature to automatically add overtime for employees exceeding 40 hours in one week. This is a preference on the time sheet form. In the Employee Payroll Item Setup form, a selection box was added for the selection of a Default Overtime Earning Item. Selecting a value is optional but is required for the new overtime feature. Additional labels were added to the time sheet form to indicate regular and overtime hours for the week and the number of hours to go before overtime kicks in. This was one of the most popular feature requests Aptora has ever had.
Summary of the New Time Sheet Behavior:
You add a default Overtime Earning item to an employee’s payroll setup.
You enter hours for an employee in the time sheet.
The employee already has 30 hours in the week.
You type 12 in the Hours column and TAB out.
• The current row changes from 12 to 10.
• A new row appears underneath with 2 hours and the default OT earning item is used.
• Each additional entry for the week will be overtime.
Improvements in the Re-release:
The overtime preference on the Time sheet form now saves.
The calculation honors the Company Pay Period, which is set here: Company > Company Information > Other Information (tab) Report Information > Business/Payroll Week Starts On.
We added a label to display the payroll pay period on the time sheet. We moved the Last Pay Date label out from the hours summary panel.
We added labels to show time off hours for the day and the entire payroll period.
We now consider “Time Off” types when calculating overtime. Time Off hours do not count towards overtime.
Feature Limitations:
-It does not work with importing time sheets.
-It does not work with time sheet entries made through other software applications such as Aptora Mobile II.
-If you go back and manually edit the time sheet, the feature will adjust the entries as needed for overtime.
– It is not included in the other income statement files (cash-basis).
3.Receive Payments Form: Enhanced Customer:Job Search:
The Customer:Job combo box now supports intelligent “contains” search with live filtering.
Users can type any part of a customer or job name — even text inside parentheses such as “(RTU” — and the list instantly filters to show only matching results. The search no longer requires the text to begin with the first characters of the name.
Backspace removes the last character and immediately refreshes the filtered results.
Esc clears the entire search and restores the full customer list.
Filtering occurs in real time as you type; the list dynamically narrows to show only matches.
Searches ignore punctuation and case, so typing “RTU”, “(RTU”, or “r.t.u” all find the same records.
This change replaces the old “starts with” search behavior and makes finding customer jobs faster, especially for long or complex names and addresses.
4.Import Files Fix: We fixed an issue where some users were getting an error while trying to import files (of any type) while using Windows Server 2022. This error is also possible using Windows 11. The data import system has been modernized to eliminate its dependency on the outdated Microsoft Access Database Engine Redistributable (ACE/Jet). The new importer reads delimited text files (CSV and TXT) directly, without relying on external Microsoft drivers or OLE DB providers.
Customer History: In the Sales tab, we added a “Receive Payments” option to the right-click menu. Used in conjunction with the “Balance” column, this can save users a lot of time. Preference Tips: 1. You can control what tabs appear on this form by going here: Preferences > Company > My Preferences > History Tabs to Display. 2. Tip: You can add or remove the “Invoice Balance” column on this form by going here: Preferences > Customer:Jobs > My Preferences > Show Balance on Sales Tab.
5.Income Statement Standard: Select from cash accounting or accrual accounting methods for this report. Accrual is recommended for most purposes. Accrual recognizes income and expenses as they occur. Accrual is highly recommended for management. Caution: Cash recognizes income when you receive it and expenses when you make the payment. Not useful for management. Tooltips were added. This setting is not saved when you close the report options for (by design). Note: This is the first Income Statement choice in the menu (Reports > Financials > Income Statement). APTORA ONLY NOTE: You will need the SPROC (database change for this).
Bug Fixes
These are issues submitted to the technical support department where a ticket was entered for that issue.
- Ticket 49103: We fixed an issue where, previously, editing an existing employee record via Employees > Employee List would not retain most field changes upon saving—only the Admin Block and Contacts tabs saved successfully.
