Total Office Manager 21.3.2600 Release Notes

Total Office Manager Update

Release Notes for Version 21.3.2600
Release Date: 03/28/2021 (rolling release)

Thank you for trusting Aptora Corporation with your business management software. We appreciate your feedback and support.

Database Update

For on-premises users, this update will require all other users to be logged out so that the database can be updated. Cloud users (hosted) will not need to update their database.


The following contains feature requests submitted by users like you:

  1. Save GL Balanced Yes/No, on Login and Log out to the Audit Trail Details field. Ticket JL316
  2. We now include the “This is a commonly used part” on the Group item type. Ticket JL321
  3. Minor label improvements. additional tool tips, and misspelled word on the Bills form per Aptora University March 8th class. Ticket JL322
  4. We no longer require a Vendor to be selected on Alias Lookup from Invoice. Ticket JL323
  5. Added Transaction Date and Time to the Register. Ticket JL324
  6. The preference called “Do Not Auto-Fill Department and Marketing” now includes work orders. Ticket JL326
  7. Added Debit Amount to Escrow Movement List. Ticket JL327
  8. Added new column to the Payroll Liability Adjustment List. Also see CSM144. Ticket CSM110
  9. Additional columns needed on the Service Agreement List. Ticket CSM113
  10. We now offer the ability to enter or change the Disposal Date on Assets. Ticket CSM142
  11. Added Appointment Type and Duration to the Import Utility. Note: Duration is a numeric field with a minimum value of 15 with a maximum value of 999. If the value entered is less than 15, 15 will default in the import. If more than 480 is entered, the default is 480. Ticket CSM142a
  12. We added Packing Slip and WO Type to the Invoice Reimbursables form. Ticket CSM143
  13. Made modifications so that the Pay Payroll Liabilities form will no longer show future payments. The payroll numbers were accurate. Also see CSM110. Ticket CSM144
  14. Made improvements to Payroll Liability Adjustments. We added a Copy and Reverse feature as well as other requested improvements. Also see CSM110. Ticket CSM146
  15. We added Add Positive Pay to Paychecks. Ticket CSM154
  16. Improved Custom Data View User Filters so they work like the Customer:Job and others. Ticket 24566
  17. We added a new security setting under User List/Security > Employee > Utility > Export: Lists. This permission is required to export lists to a file or to open the list in Excel. These are options on almost every list we have. This new permission is off (unchecked) by default. Previously, if a user had permission for “Export General”, they could export any list. Export General is used to control access to the Export Utility. Exporting from a list is written to the Audit Trail. That enhancement was made several versions ago. Ticket 28222
  18. Made requested improvements to the Condensed Income Statement/ Ticket 28529

Bug Fixes

  1. Fixed a rare but persistent issue where transactions could save as out of balance or with the GJ entry missing all or part of its entries. Ticket JL325
  2. Corrected an issue that could cause the application to crash without warning. The event viewer references the todl8.ocx as the faulting module. Ticket 26028
  3. Corrected an issue that could cause the application to crash without warning when a certain combination of forms were opened. Ticket 26607
  4. On Canadian credit card processing, when the Use Payment Profiles option was turned on, the name on account for each payment type are not displayed and cannot be updated. Ticket 29565
  5. Under certain conditions, the Auto Recall Check feature was changing the amounts of cleared checks and causing an out of balance condition. Ticket 29595
  6. Batch Renewal of SA could predate the work orders it created. Ticket 29642
  7. Fixed an issue with Contact log entries created by using the internal emailer to send e-mails for estimates. Ticket 28902
  8. Corrected an issue with Planned Service Agreements.

Yellow Screen Error Submissions

These are the unanticipated errors that open a form with a yellow background. We appreciate any information that users add to this error message prior to clicking the Submit button.

Fixed yellow screen errors with the following text in the error message:

  1. modRecords_2.deleteUsers() The DELETE statement conflicted with the REFERENCE constraint
  2. modRecords.batchRenewSANoEscrow() Invalid use of Null
  3. frmPRLiabilitiesAdjustment.loadMenu() Object doesn’t support this property or method
  4. frmPayments.saveDepPayment() Invalid use of Null
  5. frmInvoices.createEquipment() FOREIGN KEY constraint “FK_EquipmentType_CustomerEquipment
  6. modItemRegister.InvoiceAverageCost_ByDate() Invalid character value for cast specification
  7. modPRProcessPaycheck.Paycheck_Taxes_Calculation() Invalid use of Null
  8. modPayroll.Delete_LiabilityType() REFERENCE constraint
  9. modPayroll.Delete_TaxType() REFERENCE constraintThe conflict occurred in table pr2CustJobTax